Privacy Policy

Last updated: January 19, 2026

This Privacy Policy describes how replycheck.io ("we", "us", or "our") collects, uses, and protects your information when you use our service.

1. Information We Collect

We collect information you provide directly to us, including:

• Account Information: When you create an account, we collect your name, email address, and password (stored securely using encryption).
• Job Post Data: The job posting text you submit for analysis. This data is processed to provide you with reply probability scores and recommendations.
• Usage Data: Information about how you use the service, including analysis history and feedback you provide about client replies.
• License Information: If you redeem a license code (e.g., from AppSumo), we store the license code and activation status.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and analyze job postings to generate reply probability scores
• Personalize your experience and calibrate scoring based on your feedback
• Send you technical notices and support messages
• Protect against fraudulent or unauthorized use of our service

3. Data Processing and AI

Job postings you submit are processed using AI services (OpenAI) to analyze content and generate scores. This processing is done in real-time and we do not use your data to train AI models. The text you submit is transmitted securely and processed solely for providing you with analysis results.

4. Data Retention

We retain your account information and analysis history for as long as your account is active. You can request deletion of your account and associated data at any time by contacting us.

For demo users (without an account), analysis results are stored temporarily in your browser session and are not permanently stored on our servers.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of passwords using industry-standard hashing algorithms
• Secure HTTPS connections for all data transmission
• Regular security assessments and updates

6. Third-Party Services

We use the following third-party services:

• OpenAI: For AI-powered analysis of job postings
• Hosting Provider: For secure hosting of our application and data

These services have their own privacy policies governing the use of your information.

7. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account and data
• Export your data in a portable format

8. Cookies and Local Storage

We use essential cookies and local storage to:

• Maintain your login session
• Remember your preferences
• Store demo analysis results temporarily

We do not use tracking cookies or third-party analytics that track you across websites.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at privacy@replycheck.io.